Case studies
1. Supplier Sourcing, Supplier Audits and RFQ Management for a Mechanical Engineering Company in Germany
Project Overview
- Client: Mechanical engineering company (Germany)
- Industry: Mechanical and plant engineering
- Project scope: Supplier sourcing, supplier audits, RFQ management
- Sourcing location: Poland
- Project duration: 3 months
Client Challenge
The client was looking for reliable suppliers of welded steel structures and machined components in Poland for a new industrial project. Previous sourcing attempts resulted in non‑comparable quotations, limited transparency regarding supplier capabilities and uncertainty about production readiness.
Key challenges included:
- identifying suppliers with sufficient welding qualifications
- ensuring production capacity for the planned volumes
- reducing technical and quality risks before production start
Our Approach
CADEN supported the client with a structured, end‑to‑end sourcing approach.
Supplier Sourcing
- analysis of technical drawings and specifications
- identification of suitable manufacturers in Poland
- pre‑selection based on technology, experience and capacity
Supplier Audits
- on‑site audits at selected suppliers in Poland
- verification of welding procedures and certifications
- assessment of quality management systems and organization
RFQ Management
- preparation of structured RFQ documentation
- coordination of technical clarifications with suppliers
- comparison of quotations on a technical and commercial basis
Key Actions and Decisions
- elimination of suppliers with insufficient welding qualifications
- reduction of the supplier base to a qualified shortlist
- alignment of technical requirements prior to RFQ release
- clarification of production capacities before supplier selection
Results and Outcomes
As a result of the structured sourcing process, the client achieved:
reduced sourcing risks before production start technically comparable quotations from qualified suppliers improved transparency for supplier selection decisions stable foundation for future supplier cooperation
Client Benefits
The client was able to make a fact‑based supplier decision and significantly reduce technical and operational risks.
Supplier qualification and structured RFQ management created a reliable basis for production planning and long‑term cooperation.
Services Involved in This Project
2. Ongoing production support for a steel construction project in Poland
Project Overview
- Client: Industrial construction company (Norway)
- Industry: Steel construction / industrial engineering
- Project scope: Ongoing support during production
- Manufacturing location: Poland
- Project duration: 5 months
Client Challenge
The client selected a Polish supplier for welded steel structures for an industrial construction project. Although the supplier was technically qualified, the client faced challenges during the initial production phase related to communication, delivery coordination and quality topics.
Key challenges included:
- limited transparency regarding production progress
- delayed reaction to quality deviations
- communication gaps between engineering, procurement and production
Our Approach
CADEN provided hands‑on operational support during the production phase and acted as a technical and organizational interface between the client and the supplier.
Supplier Communication Support
- coordination of technical and organizational communication
- clarification of questions related to drawings, tolerances and documentation
- alignment of expectations regarding scope and delivery dates
Coordination During Production
- monitoring of production progress
- follow‑up on critical milestones
- early identification of potential delays or bottlenecks
Assistance with Quality Topics
- support in handling quality deviations
- coordination of corrective actions with the supplier
- clarification of inspection and documentation requirements
Monitoring Delivery Performance
- tracking of delivery dates and partial shipments
- evaluation of supplier delivery reliability
- escalation support in case of deviations
Key Actions and Decisions
- clarification of communication responsibilities between parties
- stabilization of production planning and milestone tracking
- implementation of corrective measures for recurring quality issues
- alignment of delivery schedules with project requirements
Results and Outcomes
As a result of ongoing production support, the client achieved:
improved communication with the supplier reduced operational and quality risks increased delivery reliability stabilized cooperation during the entire production phase
Client Benefits
The client gained improved transparency and control over the production process without increasing internal resources.
Operational support ensured stable project execution and reduced risks during a critical project phase.
Services Involved in This Project
- Ongoing Support During Production
- Supplier Communication Support